The school
runs from
one place.
Gakuin runs the whole institution — admissions, records, attendance, finance, learning, health, transport, and reporting — from one system, purpose-built for K‑12 schools.
One system, four vantage points — each role sees exactly what it needs.
Enrolled
842
+12 this term
Attendance
94.2%
Today
Invoices
18
Outstanding
Recent admissions
View all →Fee reminder sent
34 parents · 2 min ago
Fee collection
Purpose-built
School management that gets out of your way
Every tool in Gakuin exists because a real school needed it. No bloat, no enterprise feature theatre — just the workflows your staff already know, made faster.
Book a demo- 01
Single source of truth
Students, staff, finance, health, and assets all live in one verified place. No spreadsheet conflicts, no mismatched totals, no re-keying between tools.
- 02
Real-time visibility
Dashboards update as events happen. Attendance taken at 9 am shows in the admin panel at 9:01 am — no batch sync, no overnight delay.
- 03
Connected stakeholders
Parents get notified, teachers stay informed, administrators keep oversight. One system across four role portals — zero silos, zero redundant apps.
- 04
Built for how schools work
Academic years, terms, grade levels, fee structures, curricula, approval flows — the data model understands schools, not generic organisations.
The whole system
Seventeen modules, one database
Every operational area a school runs — grouped the way the back-office itself is. They share one database, so nothing is ever entered twice.
Admissions
Online applications, document collection, interview scheduling, offers, and enrolment — from first inquiry to first day of school.
Run the full applicant pipeline as one configurable workflow: collect documents online, schedule interviews, send offers, then convert straight to an enrolled student record — no re-entry.
Academic
The teaching and learning core.
Student records
Enrolments, guardians, households, documents, and status history — one auditable SIS.
Academics
Academic years, terms, curricula, subjects, and class sections.
Attendance
Daily or period-by-period, with behaviour notes and instant guardian alerts.
Assessment
Assessments, exam periods, results, and printable transcripts.
Learning (LMS)
Courses, assignments, quizzes, and a grade book tied to class lists.
Timetable
Schedules, rooms, time slots, and constraint-aware assignment.
Operations
Running the institution.
Admissions
Applications, documents, interviews, and offers — inquiry to enrolment.
Finance
Invoices, payments, fee structures, discounts, payment plans, and payroll.
HR
Employees, leave, recruitment, performance reviews, and certifications.
Inventory
Assets, stock, maintenance, locations, and vendors.
Transport
Fleet, routes, trips, student assignments, and incident logging.
Care & support
Around every student.
Health
Clinic visits, medications, vaccinations, incidents, and clearances.
Library
Catalogue, circulation, reservations, fines, branches, and digital.
Communication
Chat, email, broadcast campaigns, and reusable templates.
Workflow
Define approval flows, route tasks, and track every running instance.
Reporting
Report templates, scheduled runs, and a full run history.
Notifications
A unified inbox with per-channel delivery preferences.
Beneath every module
More than a set of features
The same platform powers one school or a hundred. Access, approvals, and a complete record of who did what sit under everything you see.
Multi-tenant platform
Run many schools from one estate console — isolated data, shared infrastructure, central oversight.
Role-based access
Fine-grained roles decide who sees finance, HR, or health — and who sees the whole school.
Workflow engine
Approvals and tasks route automatically through configurable definitions, with a live audit of each instance.
Audit trails
Every record change is attributed and timestamped. Nothing in the school happens unseen.
One system, every role
Four portals,
one school of record
Administrators, teachers, students, and families each get a portal scoped to exactly what they need — drawn from the same single source of truth.
Full operational control
From enrolment to end-of-year reporting, administrators have a complete picture of every student, staff member, and payment.
- Enrolment management across all year groups
- Finance dashboards and invoice generation
- Staff accounts, roles, and permission control
- School-wide reporting and full audit trails
842
Students
94.2%
Attendance
₦ 4.2M
Collected
Everything in the classroom
- Class lists always up to date
- Take attendance in under a minute
- Post assignments, quizzes, and grades
- Message parents through the same system
Their whole school, one login
- Timetable, grades, and assignments
- Fee balance and payment history
- Borrow from the library, track due dates
- Health records and transport routes
Every child, one account
- Academic progress for each child
- Attendance and fee notifications
- Pay invoices without visiting the school
- Direct communication with teachers
Get started today
Ready to run your school from one place?
Bring admissions, students, finance, learning, and everything around them into one system your staff can trust — from the first day of term. See it on your own school's data in a 30-minute walkthrough.